GDPR stands for General Data Protection Regulation, Europe’s new framework for data protection laws – it replaces the previous 1995 data protection directive, upon which current UK law is based. According to the EU’s GDPR website, the legislation is designed to “harmonise” data privacy laws across Europe as well as give greater protection and rights to individuals.
When you buy goods and services, or sometimes even just visit a website, the organisations you deal with may collect information and data about you. This might include your name, address, and date of birth. This type of data, which is capable of identifying a living individual, is called ‘personal data’. Organisations may even include things like the school you went to, the job you do, details about your partner or family or the sorts of things you view or buy online.
Martin Shepherd Solicitors have always treated your personal data with upmost security and only use it in respect of the matter that you have asked us to look after. We hold your personal data in electronic form on password protected computer servers and any hard copies are held securely in our offices with access only being granted to those individuals within the organisation that are involved in your matter.
Where we have to provide your data to other organisations or third parties (such as estate agents, other solicitors, barristers and so on) we will ensure that they have policies in place to ensure the security of your personal data. We will never sell your personal data to a third party or use it for any purpose other than looking after the matter you have instructed us to do so.
We also have an obligation to only store your data for as long as is reasonable. This means that we cannot just hold onto your information for as long as we like. Different retention periods apply for different types of data. We will not hold your data for longer than 16 years from completion of your transaction with us and you will be notified at the end of the transaction how long we will hold your data which will be stored electronically.